Wishing to create a new QuickBooks company file from an existing one? Here is the complete guide that you can follow so as to create a new QuickBooks company file from an existing one. Well, there is no need to start company files from scratch. You can simply copy and use accounts lists, templates, and preferences from an existing company file to start off with. At first, you would have to create a copy of an existing company file, and then condense the file to remove all the transactions. This will give a basic framework to make use of the new company file. Keep reading this segment to unleash the entire process to create a new QuickBooks company file from an existing one.
Essential Points to Remember
Before you start with the process in creating new QuickBooks company file from an existing one, make sure to go through the below pointers one by one:
Just in case you wish to create a new file just because you are experiencing QuickBooks desktop performance or data issues, then we suggest you to fix the issues first
You should also note that QuickBooks might not be able to remove all of the transactions, in case you are having the payroll data for the current year
Another essential point can be if you use QuickBooks-assisted payroll, then we suggest you to consult some professional before starting with the steps
If you are making use of QuickBooks payroll, direct deposit, e-file, or e-pay, then it is suggested to ensure that the subscription is only active for one company
For QuickBooks desktop enterprise, enterprise accountant, or premier accountant
Just in case you are using QuickBooks enterprise or accountant, then you can use a feature to quickly create new company files from existing ones. You should consider the below steps to create company file templates:
At first, you would have to move to the file menu and select new company from existing company file
Select browse tab and find the company file to be copied
Choose the file and pick the open tab
Assign a name to the copy company file
You should select create company
You should also note that QuickBooks copies the preferences, sales tax items, memorized reports, and chart of accounts to the new company file. This won’t bring over bank or credit card accounts, ad would not copy sensitive information.
Steps to Create New QuickBooks Company File From an Existing One
You can perform the following steps to start a new company file.
Step 1: Ensure that change is right
You might have to create a new company file in some situations, including
The company file changed from one business type to another
Or if you want to combine different company files in main file
Also, so as to change the process to track inventory
You would have to take guidance of an accountant.
Step 2: Keep a copy of the account balances
At first, you need to ensure that books are up to date
Further, move to the report menu
And select the report to be kept copy of
Account balance: Choose company and financial, then balance sheet detail
Customer balance: Choose customers and receivables and then select customer balance detail
For vendor balances: You need to select vendors and payables and then vendor balance detail
Just in case you wish to customize the reports to better fit the needs
On the report window, it is suggested to select the print drop down
From where, you can select print, if you want to keep a physical copy of the report
Choose save as PDF, in case you wish to have a digital copy
Step 3: Export the lists from the old company file
You need to enter each of the lists manually. And can also export the accounts and lists from the old company file and carry it over to the new one.
Step 4: Create a new company file
In this step, you need to open the QuickBooks Desktop
And further, choose to create a new company in the no company open window
You will see two options:
Either select express start or start setup, in case you want to start straight away. You will have to enter the business name, industry, and business type to create the company file. You can enter the information later on
Else, select the detailed start tab to complete setup so all of the information is in from the start
You are then required to follow the prompts that appears on the screen, so as to finish setup. You should note that if you have an existing company file in QuickBooks, then a unique name should be assigned to other one
Step 5: Import the lists and enter the beginning balances
After you are having a new file, then you can import the lists and enter the accounts beginning balances. You are first required to import the accounts and lists. And also enter the beginning balances.
Step 6: Set up online banking, payroll, and other services
Under this, you should set up bank accounts for bank feeds
Also, set up intuit data protect so as to back up the new file
Whenever installing new software in the system, it is necessary to look for all the system requirements for that software. The same is the case with QuickBooks and you should check for the minimum system requirements before purchasing the QuickBooks version. This Intuit QuickBooks has been serving over 29 million businesses in the United States and thus, it is necessary for them to use with the right configuration.
This article will help you in understanding the system requirements for different-different versions of QuickBooks desktop. Also we will familiarize you with the latest system requirement for your QuickBooks software. However, if you have any doubts or want a consultation from the experts, then we recommend you to get in touch with our certified professionals.
System Requirements For QuickBooks desktop 2022 and It’s all Versions & Editions
Windows 10: All editions with 64-bit and Natively Installed
Windows 8.1 (update 1): All editions which include 64-bit, Natively Installed
Microsoft Windows 7 SP1: All 64-bit edition and Natively Installed
Windows Server 2016
Windows Server 2012 R2
Microsoft Windows Server 2011
Windows Server 2008 R2 SP1
For Windows: Windows Server 2016, Windows Server 2011, Windows Server 2012 R2 and Windows 8.1 (update 1) or Windows 7 SP1 (Enterprise and Professional editions only), also Windows Server 2008 R2 SP1, and Windows 10, natively installed.
Linux: -Only installation: OpenSuse 42.3, Fedora 27, Red Hat Enterprise 7 when you using QBES Database Server.
Browser Requirement: Internet Explorer 11 (32 bit)
Hardware and Operating System Requirements (client and server)
2.4 GHz processor Minimum
4GB RAM minimum and 8 GB RAM Recommended
Server RAM Requirements
8GB RAM: 1-5 Users
12GB RAM: 10 Users
16GB RAM: 15 Users
20+GB RAM: 20 Users
2.5 GB disk space
Additional Software is provided for Microsoft .NET 4.6 Runtime on the QB CD 60MB.
Intuit Data Protect in QB Connected Services offerings
Minimum 4 GB RAM
Twice the size of the largest file for backup or restore is required.
When using US QuickBooks Software, US version of Windows is required
When using Canadian QB software, make use of the Canadian version of Windows.
Regional setting is supported when set to English with keyboard setting to US/CA only
Administrator rights will be required while hosting Multi-user access on server computer
The blog will be quite useful for you to find the minimum system requirements for QuickBooks desktop. If you wish to seek more help or guidance, connect with our QuickBooks desktop support experts at toll-free number.
A Guide to Combine two or more QuickBooks reports from multiple QuickBooks desktop company files:
QuickBooks is advanced accounting software that is highly regarded by millions of business owners in the United States, Canada, and all across the world. Its features like integrating reports make it all the more interesting and user-friendly. One of the highly appreciated features of QuickBooks is that it allows the user to merge two or more QuickBooks company files. A user can easily combine financial reports from different company files. In this article, we are going to explain the ways for merging/combining the reports from multiple company data files in QuickBooks. It is highly reliable to combine the reports from Multiple companies features enable a user to create a report for combining several balance sheets which you can transfer to the Microsoft Excel spreadsheet file.
If you have any questions about this topic, feel free to send a support request from here or you can contact to our dedicated technical support team.
How to customize QuickBooks Desktop Custom Reports?
Some basic part for the simple data about reports in QuickBooks Desktop is below described:
Understanding between two or more several accounts:
One of the main tasks for performing the combined reports is completely understandable. If you are acquainted with this or you can simply understand the several data then you can simply check the needed information for the completion of a task.
Maintain report for orientation:
After checking the whole information, the next thing is to organize the data as it is needed.
If you are willing to make any kind of changes in the information as per the requirement then it is an imperative part.
To make your information effective as well as favorite then you can simply comment.
Built and Organize Regular Reports:
One of the most imperative things is to classify the data and it also needs to be scheduled.
Important Points to note
To combine the reports some of the below points are required to remember:
The report is required to be much simple for reading as well as in creating a profile in several company files as almost similar.
The reports are required to be combined if they contain appropriate data in an identical way such as name, type, and alike gradable level.
Below are some valuable points which tell that accounts will not be combined if:
If they contain dissimilar property and assets.
There is some difference in alphabetic character.
If one user has a dissimilar report and the other has distinct data.
Reports are categorized into different types. The Details are to be selected in some order of what has been done in the chosen company file within each report. If the account appends by others in sequence after that they are encountered.
If you chose to log in to your file and also want to switch them to various users so as to accommodate the merging routine.
Steps to Combine Two Companies into one in QuickBooks desktop
Option 1: Combine reports in QuickBooks Desktop Enterprise (Built-In)
A few main features of built-in combines reports in QuickBooks desktop enterprise:
If you are having any built-in function in any of the fields then you can simply perform several complicated tasks with utmost ease. Likewise, QuickBooks enterprise also offers a built-in feature for merging various company files.
Note that, QuickBooks enterprise allows you to combine reports from multiple company files. These include:
Standard of record
A conclusion of the balance sheet
Financial loss amount and profit
Category of profit and loss
Comment on the cash flow
Check on balance
For combining the reports:
Initially, you need to choose combine reports from multiple companies from the reports menu.
Moreover, opt for add files option, then locate the other company file and choose open. Repeat the same process for additional files.
Now, under select reports for combining, choose the reports you wish to combine.
Heading forward, pick the report from and to date range and also go for a report basis.
You now have to hit on combine reports in excel. A Microsoft Excel spreadsheet will show up with the combined information.
Option 2: Use a third-party software
If you agree to use third-party software then you can simply pinpoint various programs that work with QuickBooks. Some of these programs offer important information to make the additional data from various corporate files.
Option 3: Manually export reports from each file and combine them using Microsoft Excel
You can simply transfer the reports by following some of the given steps and merge reports through Microsoft Excel:
You need to initially access the first company file.
Now, on the select report, you are supposed to export to an Excel worksheet and save the workbook.
You are then required to access your second company file.
Furthermore, create the same report and then export to an excel worksheet in the same workbook and also choose the save tab.
You now have to launch Microsoft Excel and open the workbook.
Later on, combine the two reports into a third worksheet manually.
We hope that this article assisted you to integrate QuickBooks reports. In case the issue persists or you need further assistance regarding the process to combine two or more QuickBooks reports, you can speak to our 24×7 QuickBooks support team. Whatever, your QuickBooks issue is, our professionals have the capability to root out all the technical problems encountered while using the QuickBooks accounting software.