How to Create a New QuickBooks Company File From an Existing One?

How to Create a New QuickBooks Company File From an Existing One?

Wishing to create a new QuickBooks company file from an existing one? Here is the complete guide that you can follow so as to create a new QuickBooks company file from an existing one. Well, there is no need to start company files from scratch. You can simply copy and use accounts lists, templates, and preferences from an existing company file to start off with. At first, you would have to create a copy of an existing company file, and then condense the file to remove all the transactions. This will give a basic framework to make use of the new company file. Keep reading this segment to unleash the entire process to create a new QuickBooks company file from an existing one

Essential Points to Remember

Before you start with the process in creating new QuickBooks company file from an existing one, make sure to go through the below pointers one by one:

  • Just in case you wish to create a new file just because you are experiencing QuickBooks desktop performance or data issues, then we suggest you to fix the issues first 
  • You should also note that QuickBooks might not be able to remove all of the transactions, in case you are having the payroll data for the current year 
  • Another essential point can be if you use QuickBooks-assisted payroll, then we suggest you to consult some professional before starting with the steps 
  • If you are making use of QuickBooks payroll, direct deposit, e-file, or e-pay, then it is suggested to ensure that the subscription is only active for one company

Read also: Fix Backup Company File Issues in QuickBooks Desktop

For QuickBooks desktop enterprise, enterprise accountant, or premier accountant 

Just in case you are using QuickBooks enterprise or accountant, then you can use a feature to quickly create new company files from existing ones. You should consider the below steps to create company file templates:

  • At first, you would have to move to the file menu and select new company from existing company file 
  • Select browse tab and find the company file to be copied 
  • Choose the file and pick the open tab 
  • Assign a name to the copy company file 
  • You should select create company 

You should also note that QuickBooks copies the preferences, sales tax items, memorized reports, and chart of accounts to the new company file. This won’t bring over bank or credit card accounts, ad would not copy sensitive information. 

Steps to Create New QuickBooks Company File From an Existing One

You can perform the following steps to start a new company file. 

Step 1: Ensure that change is right 

  • You might have to create a new company file in some situations, including
    • The company file changed from one business type to another 
    • Or if you want to combine different company files in main file 
    • Also, so as to change the process to track inventory 

You would have to take guidance of an accountant. 

Step 2: Keep a copy of the account balances 

  • At first, you need to ensure that books are up to date 
  • Further, move to the report menu 
  • And select the report to be kept copy of
    • Account balance: Choose company and financial, then balance sheet detail 
    • Customer balance: Choose customers and receivables and then select customer balance detail 
    • For vendor balances: You need to select vendors and payables and then vendor balance detail 
  • Just in case you wish to customize the reports to better fit the needs 
  • On the report window, it is suggested to select the print drop down
    • From where, you can select print, if you want to keep a physical copy of the report 
    • Choose save as PDF, in case you wish to have a digital copy 

You may read also: Create and Open Portable Company File in QuickBooks Desktop

Step 3: Export the lists from the old company file 

You need to enter each of the lists manually. And can also export the accounts and lists from the old company file and carry it over to the new one. 

Step 4: Create a new company file

  • In this step, you need to open the QuickBooks Desktop 
  • And further, choose to create a new company in the no company open window 
No company file open windows - Screenshot
  • You will see two options:
    • Either select express start or start setup, in case you want to start straight away. You will have to enter the business name, industry, and business type to create the company file. You can enter the information later on 
    • Else, select the detailed start tab to complete setup so all of the information is in from the start 
  • You are then required to follow the prompts that appears on the screen, so as to finish setup. You should note that if you have an existing company file in QuickBooks, then a unique name should be assigned to other one 

Step 5: Import the lists and enter the beginning balances 

After you are having a new file, then you can import the lists and enter the accounts beginning balances. You are first required to import the accounts and lists. And also enter the beginning balances. 

Step 6: Set up online banking, payroll, and other services 

  • Under this, you should set up bank accounts for bank feeds 
  • Also, set up intuit data protect so as to back up the new file 
  • Further, connect the existing payments account 
  • You are then required to set up advanced inventory for QuickBooks desktop enterprise 
  • And track account balances by classes using class tracking 

That was all you needed to know so as to create a new QuickBooks company file using an existing one. For any queries, comments, or concerns, call our QB error support team at +1-800-615-2347!

Other helpful topics:
What to do when QuickBooks can’t find company file?
Can’t Open Company File in QuickBooks – How to Fix It?
How to Troubleshoot Basic QuickBooks Company File Issues?

What are the Minimum System Requirements for QuickBooks Desktop 2022, 2021, 2020 & Older Version?

What are the Minimum System Requirements for QuickBooks Desktop 2022, 2021, 2020 & Older Version?

Whenever installing new software in the system, it is necessary to look for all the system requirements for that software. The same is the case with QuickBooks and you should check for the minimum system requirements before purchasing the QuickBooks version. This Intuit QuickBooks has been serving over 29 million businesses in the United States and thus, it is necessary for them to use with the right configuration.

This article will help you in understanding the system requirements for different-different versions of QuickBooks desktop. Also we will familiarize you with the latest system requirement for your QuickBooks software. However, if you have any doubts or want a consultation from the experts, then we recommend you to get in touch with our certified professionals.

See also: Install multiple QuickBooks versions on one computer

System Requirements For QuickBooks desktop 2022 and It’s all Versions & Editions

Operating Systems

  • Windows 10: All editions with 64-bit and Natively Installed
  • Windows 8.1 (update 1): All editions which include 64-bit, Natively Installed
  • Microsoft Windows 7 SP1:  All 64-bit edition and Natively Installed
  • Windows Server 2016
  • Windows Server 2012 R2
  • Microsoft Windows Server 2011
  • Windows Server 2008 R2 SP1

Database Servers

  • For Windows: Windows Server 2016, Windows Server 2011, Windows Server 2012 R2 and Windows 8.1 (update 1) or Windows 7 SP1 (Enterprise and Professional editions only), also Windows Server 2008 R2 SP1, and Windows 10, natively installed.
  • Linux: -Only installation: OpenSuse 42.3, Fedora 27, Red Hat Enterprise 7 when you using QBES Database Server.
  • Browser Requirement: Internet Explorer 11 (32 bit)

Hardware and Operating System Requirements (client and server)

  • 2.4 GHz processor Minimum
  • 4GB RAM minimum and 8 GB RAM Recommended
  • Server RAM Requirements
    • 8GB RAM: 1-5 Users
    • 12GB RAM: 10 Users
    • 16GB RAM: 15 Users
    • 20+GB RAM: 20 Users

Disk space

  • 2.5 GB disk space
  • Additional Software is provided for Microsoft .NET 4.6 Runtime on the QB CD 60MB.
  • Intuit Data Protect in QB Connected Services offerings
  • Minimum 4 GB RAM
  • Twice the size of the largest file for backup or restore is required.


  • When using US QuickBooks Software, US version of Windows is required
  • When using Canadian QB software, make use of the Canadian version of Windows.
  • Regional setting is supported when set to English with keyboard setting to US/CA only
  • Administrator rights will be required while hosting Multi-user access on server computer
  • Natively Installed

Also see: How to Access QuickBooks Desktop Remotely?

Optical Drive

  • For CD installations: 4X DVD-ROM drive.

Screen Resolution

  • Higher with up to 2 Extended monitors or 1280 x 1024 screen resolution
  • Default DPI Setting.

Software Compatibility

QuickBooks is quite compatible with users and allows them to interact with third-party applications. Integrations for this with QuickBooks are below:

Microsoft Office

  • Office 2016 including Outlook 2016 on 32 and 64 bit.
  • Office 2010 and Office 2013 and 365 both on 32 and also 64 bit (including Outlook 2010 and Outlook 2013)
  • Gmail Estimates, Invoices and other forms with Microsoft Outlook with office 365, Microsoft outlook 2010-2016 and other support to Gmail, Yahoo! Mail and
  • Microsoft word 2016, 2013, or 2010 or Office 365 (includes 64-bit) for preparing letters
  • Microsoft Excel 2016, 2013, or 2010 or Office 365 (Includes 64-bit) to export reports
  • Outlook 2010 (32-bit) to contact Synchronization with Microsoft Outlook.
  • Requires QB contact Sync for Outlook synchronization Outlook.
  • QB Point of Sale Version 18.0 and Version 12.0 (applies to US only)
  • TurboTax 2018 (Personal and Business)
  • Lacerte 2018 and 2017 (applies to US)
  • Pro-Series tax years 2017 and 2016 (US only)
  • Quicken 2018, 2017, 2016
  • QB for Mac 2016 (US only)
  • Adobe Acrobat Reader is required to view forms, Adobe Acrobat Reader 9.0 or later to open the forms which face difficulty while opening
  • Internet access with at least 56 Kbps connection speed for payroll and other online features.
  • Yahoo Email, Hotmail, Windows Mail, AOL and Gmail.
  • Internet Explorer 11.

Firewall and Antivirus Software Compatibility

  • Firewall and antivirus products are supportive to QB Pro/Premier 2019 and Enterprise 19.0
  • Windows Server Firewall
  • Windows 7 Firewall
  • Microsoft Security Essentials
  • Malwarebytes
  • Avast
  • Microsoft Windows 8.1 Firewall
  • AVG
  • Kaspersky
  • McAfee

Read Also: How to Resolve QuickBooks Error H505?

System Requirement For QuickBooks Desktop Enterprise 2021 and older versions

Operating System Supported

  • Windows 10 (64 bit)
  • Windows Server 2012 R-2
  • MS Windows Server 2011 R2
  • Windows 8.1 (64 bit)
  • Windows 7 Service pack-1 (64 bit)
  • Microsoft Windows Server 2008 R2 SP1

Database Servers

  • Windows Server 2008 R2
  • Windows Server 2012
  • MS Windows 8.1, Windows 10, Windows 7 SP1
  • Linux is required when using QuickBooks Database Server-only installation.

Hardware and Operating System Requirements:

  • Minimum 2.4 GHz processor
  • Minimum 4 GB RAM required ( 8 GB RAM Recommended)

System Requirements for QuickBooks Desktop POS

  • 4 GB RAM for single workstation and 8 GB RAM for multi-user
  • 1 Gb disk space
  • 4 GHz processor for single users and 2.8 GHz for multi-users
  • Multi-core processor for multi-user implementations.

Read Also: Fix data damage on your QuickBooks Desktop company file

System Requirements For QuickBooks Desktop For Mac 2020, 2021 and 2022

QuickBooks for Mac (US Only)

Minimum System Requirements:

  • MacOS 10.12 (Sierra) ad should be supported by macOS 10.13 and macOS 10.14
  • 2GB RAM ( 4GB Recommended)
  • Product registration
  • 250 MB disk space should be available
  • CD/DVD Drive for download installation
  • Printer to print invoices, checks, etc.
  • Use intuit checks
  • Intel processor (Core Duo 2 or higher) is required

Integration/Compatibility Requirements:

  • To export data, Microsoft Excel 2016 or later, Apple Numbers v3.5, including Mac Office 365 are required
  • Apple Mail, Microsoft Outlook 2016 or later, including Mac office 365, almost all support to Email is required for Emails
  • Intuit Merchant Services for QB for Mac is required in order to accept debit and credit cards.
  • Integrating Processing Payroll: Requires a paid subscription, EIN and Internet access for QuickBooks for Mac.
  • To print checks and forms in QB payroll for Mac, Adobe reader and printer would be required because of the basic needs of the system. (Additional fees apply)
  • Top pay may differ from those of QB. even more, details visit the website at and
  • A one-way conversion is being supported by QBD for Mac 2019 in QuickBooks online and the same is also supported from QBD for windows 2016 to 2018
  • Supports Round- Tripping with QuickBooks for Windows 2019 and later as it is a better option to send data file to Accountant.

Read Also: How to Open QBW File without Using QuickBooks?

System Requirements for the older versions of Mac

The requirements for older versions of Mac include:

  • MacOS 10.10.2 and MacOS 10.11 required for QuickBooks for Mac 2016 R5 or earlier.
  • MacOS 10.11 and MacOS 10.12 required for Mac 2016 R6 and later
  • At least 2 GB RAM and 4 GB recommended
  • 250 MB disk space
  • Intel Core 2 Duo or higher should be the Mac processor
  • If you wish to print checks, then use intuit checks
  • Product registration required
  • A 100% Macintosh-compatible printer if print of invoices, checks, purchase orders, reports and graphs.

Integration/Compatibility Requirements of QuickBooks software:

  • Apple Mail, Outlook 2011 for Mac or Microsoft Entourage 2018 for e-mail
  • Internet connectivity is required for QuickBooks Payroll for Mac and Adobe Reader is required to print checks and forms.
  • Apple Numbers ’09, Microsoft Excel 2008 or 2011 to export report information
  • QuickBooks for Mac 2016 supports one-side conversion from QB for Windows OS 2012, 2013, 2014, and 2016.
  • Intuit Merchant Service is required to accept credit and debit cards directly into QB 2016 for Mac.
  • If QB is integrated with Mac, then a paid subscription, internet access and EIN are required to process payroll.

System requirements for QuickBooks App:


  • 4 GB RAM
  • 2.4 GHz
  • SIMD Extensions 2 (Support for Streaming)

Hard Disk:

  • Solid State Drive
  • 1 GB

Network Speed

  • Minimum internet speed 512 Kbps
  • Recommended speed- 1 MBPS
  • Or as suggested by QuickBooks Online

Machine Types Supported

  • Desktops
  • Laptops
  • Tablets

Supported Quick System

For Windows: Windows 10, Windows 7 and Windows 8.1

For Mac: Mac OS X 10.11 (El Capitan), Mac OS 10.9 (Mavericks), and Mac  OS X 10.10 (Yosemite)

Display required:

  • 1280*800 screen resolution or higher than that
  • Between 1200*800 and 1600*900
  • It’s Between 1600*1200 and 1920*1200
  • Between 1920*1440 and 2560*1440
  • Up to 200% DPI
  • Extended monitor support

See it also: Steps to Enter and Delete Transactions by Batch in QuickBooks Desktop

Winding up!

The blog will be quite useful for you to find the minimum system requirements for QuickBooks desktop. If you wish to seek more help or guidance, connect with our QuickBooks desktop support experts at toll-free number.


Some other helpful articles

Resolve Data Damage on your QuickBooks Company File

QuickBooks Online (QBO) Login Problems on Chrome

How to Combine Reports from Multiple Company Files in QuickBooks?

How to Combine Reports from Multiple Company Files in QuickBooks?

A Guide to Combine two or more QuickBooks reports from multiple QuickBooks desktop company files:

QuickBooks is advanced accounting software that is highly regarded by millions of business owners in the United States, Canada, and all across the world. Its features like integrating reports make it all the more interesting and user-friendly. One of the highly appreciated features of QuickBooks is that it allows the user to merge two or more QuickBooks company files. A user can easily combine financial reports from different company files. In this article, we are going to explain the ways for merging/combining the reports from multiple company data files in QuickBooks. It is highly reliable to combine the reports from Multiple companies features enable a user to create a report for combining several balance sheets which you can transfer to the Microsoft Excel spreadsheet file.

If you have any questions about this topic, feel free to send a support request from here or you can contact to our dedicated technical support team.

Read Also: How to Fix QBDBMGRN not running on this computer problem?

How to customize QuickBooks Desktop Custom Reports?

Some basic part for the simple data about reports in QuickBooks Desktop is below described:

Understanding between two or more several accounts:

One of the main tasks for performing the combined reports is completely understandable. If you are acquainted with this or you can simply understand the several data then you can simply check the needed information for the completion of a task.

Maintain report for orientation:

After checking the whole information, the next thing is to organize the data as it is needed.

Modify Reports:

If you are willing to make any kind of changes in the information as per the requirement then it is an imperative part.

Mark Comment:

To make your information effective as well as favorite then you can simply comment.

Built and Organize Regular Reports:

One of the most imperative things is to classify the data and it also needs to be scheduled.

Important Points to note

To combine the reports some of the below points are required to remember:

  • The report is required to be much simple for reading as well as in creating a profile in several company files as almost similar.
  • The reports are required to be combined if they contain appropriate data in an identical way such as name, type, and alike gradable level.

Below are some valuable points which tell that accounts will not be combined if:

  • If they contain dissimilar property and assets.
  • There is some difference in alphabetic character.
  • Account mismatch.
  • If one user has a dissimilar report and the other has distinct data.
  • Reports are categorized into different types. The Details are to be selected in some order of what has been done in the chosen company file within each report. If the account appends by others in sequence after that they are encountered.
  • If you chose to log in to your file and also want to switch them to various users so as to accommodate the merging routine.

See also: Disable merchant services in QuickBooks desktop for Mac

Steps to Combine Two Companies into one in QuickBooks desktop

Option 1: Combine reports in QuickBooks Desktop Enterprise (Built-In)

A few main features of built-in combines reports in QuickBooks desktop enterprise:

If you are having any built-in function in any of the fields then you can simply perform several complicated tasks with utmost ease. Likewise, QuickBooks enterprise also offers a built-in feature for merging various company files.

Note that, QuickBooks enterprise allows you to combine reports from multiple company files. These include:

  • Standard of record
  • A conclusion of the balance sheet
  • Financial loss amount and profit
  • Category of profit and loss
  • Comment on the cash flow
  • Check on balance

For combining the reports:

  • Initially, you need to choose combine reports from multiple companies from the reports menu.
combine reports from multiple companies - Image
  • Moreover, opt for add files option, then locate the other company file and choose open. Repeat the same process for additional files.
Steps to combine reports from multiple companies - Image 1
  • Now, under select reports for combining, choose the reports you wish to combine.
  • Heading forward, pick the report from and to date range and also go for a report basis.
  • You now have to hit on combine reports in excel. A Microsoft Excel spreadsheet will show up with the combined information.

Option 2: Use a third-party software

If you agree to use third-party software then you can simply pinpoint various programs that work with QuickBooks. Some of these programs offer important information to make the additional data from various corporate files.

Option 3: Manually export reports from each file and combine them using Microsoft Excel

You can simply transfer the reports by following some of the given steps and merge reports through Microsoft Excel:

  • You need to initially access the first company file.
  • Now, on the select report, you are supposed to export to an Excel worksheet and save the workbook.
  • You are then required to access your second company file.
  • Furthermore, create the same report and then export to an excel worksheet in the same workbook and also choose the save tab.
  • You now have to launch Microsoft Excel and open the workbook.
  • Later on, combine the two reports into a third worksheet manually.
  • End the process by saving the workbook.

Read Also: How to Set up the QuickBooks database server manager


We hope that this article assisted you to integrate QuickBooks reports. In case the issue persists or you need further assistance regarding the process to combine two or more QuickBooks reports, you can speak to our 24×7 QuickBooks support team. Whatever, your QuickBooks issue is, our professionals have the capability to root out all the technical problems encountered while using the QuickBooks accounting software.


Some other helpful articles:

How to Install the QuickBooks desktop?

How to set up QuickBooks Desktop to work from home?

Call Now+1-800-615-2347