Learn keyboard shortcuts for QuickBooks Desktop for Windows and Mac
While bookkeeping and accounting tasks are crucial for any organization, they are tiresome and dull too. They take a lot of time and one mistake can do away all your hard work. Thus, there are shortcut keys that expedite common operations and work efficiently. QuickBooks, being a leading accounting software, also has many shortcut keys to breeze you through all sort of common as well as crucial tasks. Thus, it’s more useful to use your keyboard than your mouse to save both time and effort.
Note: Inside a transaction, any underlined letter is a shortcut to tab between fields. You can use those shortcuts by just pressing Alt+ the letter that is underlined.
Check out the shortcuts keys to operate your QuickBooks in flow manner.
Shortcuts to Edit Transactions in QuickBooks
Keys
Action
Ctrl+Del
To delete the selected line in a transaction
Ctrl+Ins
To insert a blank detail in a transaction
Ctrl+Alt+Y
To copy a line in an invoice
Ctrl+Alt+V
To paste the copied line to the appropriate row in the invoice
Ctrl+N
To create a new transaction or list item
Ctrl+D
To delete the current transaction or list item
Ctrl+E
To edit an item in an item list or in a register
Ctrl+O
To check in the write checks/checks windows/check register: Use Ctrl+O to copy the check and then use Ctrl+V to create a copy of that check in case you are in the check register.
F5
To refresh a list. This shortcut will only be available if you are in multi-user mode and have a list open. This key will force QB to go back to the database server and retrieve the latest copy of the list. If the list is being edited by multiple users, this may be useful. Please remember that the lists open at the same time should be refreshed.
Ctrl+H
Transaction History (used inside a transaction)
Shortcuts for opening Windows List
Keys
Action
+
Increase the number in a form, such as a check/a check number or invoice number
Alt+S
To save transaction (s)
Alt+N
To save transaction (s) and go to the next transaction
Alt+P
Go to the previous transaction
Tab
Go to the next field
Shift+tab
Go to the prior field
Up arrow
Go to the previous line/row in a form
Down arrow
Go to the next row in a form
Page up
Move, in a form area or report, to the previous page
Page down
Move to the next page
Ctrl+page up
Move to the first item in a list/register
Ctrl+Page down
Move to the last item in a list or register
Ctrl+Enter
Record
Shortcuts for maneuvering
Keys
Action
+
Increase the number in a form, such as a check/a check number or invoice number
Alt+S
Save transaction
Alt+N
Save transaction and go to the next transaction
Alt+P
Go to the previous transaction
Tab
Go to the next field
Shift+Tab
Go to the prior field
Up arrow
Go to the previous line in a form
Down arrow
Go to the next line in a form
Page up
Move, in a form area or report, to the previous page
Press Ctrl to start QuickBooks without opening a company file
Alt
Press this key to suppress or avoid opening the desktop Windows while opening a file
Alt+F4
Exit
Date Shortcuts
Keys
Action
+
Proceed to the next day
–
Previous day
T
Today
W
First day of the Week
K
Last day of the Week
M
First day of the Month
H
Last day of the Month
Y
First day of the Year
[
(left bracket) Same day in previous week
]
(right bracket) Same day in next week
;
(semi colon) Same date last month
‘
(apostrophe) Same date next month
Alt+Down arrow
Shortcut to opens calendar for date selection (a small date calendar)
Memorized Transactions
Keys
Action
Ctrl+M
Remember the current transaction
Ctrl+T
Open the list of Memorized transactions
Misc Shortcuts
Key
Action
Ctrl+P
Give Prints
Ctrl+R+P
In order to register in QuickBooks, you will have to enter a “validation code.” Open QuickBooks, choose Help and then About QuickBooks. Press Ctrl+R+P keys when the product splash screen appears where you can enter your validation code.
Ctrl+K
QuickBooks Service Keys (Payroll)
Ctrl+Alt+Y
Set up YTD Amounts. Open QuickBooks, choose Help and select About QuickBooks which opens the splash screen with license and other info. Now, press Ctrl+Alt+Y keys and enter year-to-date amounts for payroll.
F2 and Ctrl+B+Q
Export to QuickBooks Desktop Online. Press F2 and then Ctrl+B+Q. Select OK or close the Product Information screen.
With time and practice you can easily learn the uses of QuickBooks desktop shortcuts keys. They save time and help you be more productive. In case you need any assistance, you can connect with our QuickBooks desktop support team and speak to our certified experts.
