How to Download, Install and Use QuickBooks Desktop?

How to Download, Install and Use QuickBooks Desktop?

A Quick Guide to Install QuickBooks Desktop Like a Pro and use the same to solve your accounting intricacies

The advent of QuickBooks software in the accounting universe has beyond any doubt changed the conventional way of handling accounting operations. This software has gone a long way towards sprawling an unprecedented wave of productivity, efficiency, and accuracy in the way businesses handle their accounting and bookkeeping operations.

If you are one among the innumerable buyers of this impeccable software, then you have made a commendable decision by choosing QuickBooks, as your bookkeeping and accounting partner. You must now be looking for convenient ways to install QuickBooks desktop software.

Before we take a big leap to download and install QuickBooks software, it becomes imperative that you check if your system is compatible with the software. Having reassured that your PC meets the requirements, the rest of the process is a cakewalk if you adhere to this article. If you have any questions about the installation or other problems, feel free to consult with our support team. Our cordial QuickBooks experts will be more than happy to assist you.

Read also: How to Fix QuickBooks Error 20 while Printer Activation?

Essential pointers to note before you proceed

Before going ahead with the download and installation process for QuickBooks Desktop software, it is essential that you keep a note of the following:

  • The QuickBooks Desktop software can be installed from the original CD as well via the official website of Intuit. The later option requires you to download the .exe file from the official website of Intuit.
  • Close all the background programs before initiating the process.
  • Make sure to download the QuickBooks.exe file only from the official website of Intuit.
  • After concluding the installation process, don’t forget to activate the QuickBooks Desktop software.
  • Make sure that you use an uninterrupted internet connection while downloading the QuickBooks software.

Convenient Steps to Download the QuickBooks Desktop Software

Having sailed through the overview, let us now dive into the section containing the effortless procedure to download the QuickBooks Desktop software. In the later sections, we will go through the steps to install QuickBooks software and use the same. The process to download QuickBooks desktop requires you to visit the official website of Intuit and download the preferred version from the website. The entire procedure has been made quite easy for your convenience. Just follow the guidelines below:

  • Before you embark on the process of downloading QuickBooks Desktop, it becomes imperative to ensure that your system meets the system requirements for installing QuickBooks.
  • To begin with, head to the official website of Intuit.
  • After visiting the website, proceed to the download page.
  • While the downloading ensues, a form will show up on the screen. Herein, you are required to fill in 3 options. These include the following:
    • Choosing the Country.
    • Follow it up by choosing the Product version of the QuickBooks Desktop.
    • Opt for the version of your preferred choice, that is compatible with your system.
Download and Updates - Image
  • Now, follow it up by tapping on the Search button.
  • Now, the download page will show up. Herein, hit the download tab.
QuickBooks download and update - Screenshot Image
  • The download process will initiate. At this juncture, you are required to save the file to a convenient location in your system.
  • Once the download commences, you are required to visit the location wherein you saved the file.
  • The process is quite easy to follow. The necessary prerequisite is that you need to have a flawless internet connection while downloading the file.

See also: Troubleshoot QuickBooks Scan Manager Not Working Error

Steps to Install QuickBooks Desktop on Your System

By now, you must have successfully downloaded the QuickBooks Desktop software on your system. The next step is to go for installing the software. This section shall explain the process in the form of uncomplicated steps.

  • The first step is to access the folder wherein you downloaded the QuickBooks.exe file in your system.
  • After that, double-tap on the file. this action will usher the beginning of the installation process.
  • If you are using a CD for installing the QuickBooks software, then there is no need of going for the download process. All you need to do is double-tap on the .exe file after moving to the CD drive folder to initiate the installation process.
  • While proceeding ahead with the process, pay heed to the Terms and conditions, and provide your consent to the same, followed by hitting on Next.
  • The next step requires you to type in the License and Product keys that you got at the time of the product purchase.
  • Subsequently, you are required to hit on Next and let the installation proceed ahead.
  • In the subsequent window, you shall be prompted to choose from one of the three installation types. The following section throws some light on these installation types.

Deciding on the type of QuickBooks desktop installation

You will get two options when you install QuickBooks Desktop, namely: ”Express” or ”Custom and network.”

Express Install:

This type of installation is recommended in specific scenarios such as first-time users, reinstalling QuickBooks, using QuickBooks on a single system, etc.

Steps to Install QuickBooks using the Express Install:

The steps involved in the Express Install type are as follows:

  • In the window that shows up the installation type, you need to opt for the Express option and then hit on the Next tab.
Express Start - Image
  • Follow it up by choosing the Install option.
  • Finally, proceed ahead with the Open QuickBooks option to start with.

Custom and network install:

This type of install is recommended when installing QuickBooks desktop somewhere other than the default location, or also when you host the company files on a server, or for setting up a multi-user network.

Steps to install QuickBooks Desktop using the custom or network Install:

  • Choose the Custom and network options and tap on the Next tab.
Custom and Network options - Image
  • In the window that shows up next, you are required to make a choice from the following:
    • I will be using QuickBooks on this computer.
    • I will be using QuickBooks on this computer, and I’ll be storing our company file here so it can be shared over our network.
    • I wont be using QuickBooks on this computer. Also, I will be storing our company file on this computer so it can be shared over a network.
  • Choose one of the three options as per your requirements and hit on Next to march ahead.
Customer and Network Install in QuickBooks - Image
  • Now, you need to opt for the Change the install location option.
  • Hit on the Browse option to decide where to put the QuickBooks folder.
Customer and Network Install in QuickBooks - Image 1
  • The majority of the users put it in the Programs folder.
  • Then, tap on the Next tab to start the Installation process.
  • After the installation is complete, tap on the Open QuickBooks option.
Custom and Network options - Image

After going through and implementing all the above-depicted directions, you should have successfully installed the QuickBooks software. The next step requires you to activate the QuickBooks Desktop software.

Read Also: Steps to Set-up QuickBooks Email Service on QuickBooks Desktop

Steps to Activate QuickBooks Desktop for Windows

The final step in the process requires you to activate the QuickBooks Desktop software. Before proceeding ahead, take a note that you can check the activation status of your QuickBooks by hitting on the F2 key, and then checking the status. Obviously, as a new QuickBooks user, your status must be showing up as Not Activated. Now, follow the procedure below:

  • At the beginning of the activation process, you need to open the QuickBooks Desktop software.
  • After that, tap on the Help tab.
  • From the long dropdown that shows up, choose the Activate QuickBooks Desktop option.
  • Pay heed to the subsequent instructions that show up on the screen. The QuickBooks Desktop product should be activated now.
  • You can now again open QuickBooks and follow it up by hitting the F2 key and check the activation status. it should be showing Activated status now.
Activate QuickBooks Desktop for Windows - Screenshot

That’s all. You are now ready to use the QuickBooks software and let it handle your accounting and bookkeeping operations and intricacies. The benefits of using this impeccable software are far-reaching, which are clearly proved by the astonishing global acceptance that this software has been witnessing over the past decade.

Also see: How to access QuickBooks Desktop files with One Intuit Account?

Winding up!

We hope that you found this article helpful to download and install QuickBooks desktop software. Just be a little patient with this innovative software, learn to use its features, and it will turn out to be a game changer in your business.

If you have any more queries or need any assistance in regards to QuickBooks software, you can contact us and speak to our QuickBooks enterprise support experts. Our helpline (1-888-368-8874) is available 24/7 and we have successfully catered to clients across the globe. So, without wasting another second, give us a call and reach out to our certified professionals.

 

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How to Export Your QuickBooks Desktop File to QuickBooks Online?

How to Export Your QuickBooks Desktop File to QuickBooks Online?

This piece of writing shall apprise you of the convenient methods to move Quickbooks Desktop file to online:

Do you want to migrate your QuickBooks desktop file to QuickBooks online? We are here with a guide to walk you through the process to successfully move/export your company file to QuickBooks online. It is very much important to check whether you should migrate to QuickBooks online or not. Both online and desktop are powerful versions, but it all depends on your requirements. Large companies generally have complex company file, and therefore they aren’t a good candidate for migration.

If you are a small or medium-sized company and using QuickBooks desktop, premier, pro, etc. then you can simply migrate to QuickBooks online. Here is what all you would have to do!

You may also: Learn How to Install QuickBooks Database Server Manager

Steps to Move/Migrate Your QuickBooks Desktop File to QuickBooks Online

Checkout these updated steps to move your QuickBooks desktop company file to Online:

Step 1: Prepare for Migration

Are you all set to migrate? Have you made the necessary preparations? Before you start with the actual migration, there are certain procedures that you should follow:

(a) Backup your company file

  • Just in case you are using multi-user mode, then go for file menu and pick the switch to single user mode option.
Switch to single user mode - Image
  • Head to the file menu and hover over back up company. Choose create local backup.
Create local backup - Image
  • In the window, tap on local backup and hit Next.
  • Choose browse tab in the local backup only section and pick where you want to save the backup company file.
Backup options - Image
  • Set the number of backups that you want to keep.
  • A test would run to ensure that your backup file is appropriate.
  • Hit OK tab when you are all set to proceed.
Backup Successful - Image
  • Choose save it now and Next tab.

(b) Updating QuickBooks Desktop

Update QuickBooks desktop to Latest - Image
  • Pick update now tab.
Update QuickBooks Desktop - Image
  • Choose get updates.
Update QuickBooks Desktop - Image 1
  • Switch to single user mode, select file, if you are not in single user mode.
  • Click on file tab and hit exit.
  • Reboot QuickBooks desktop.
  • Run the payroll, if you have.

(c) Export your reports and lists

  • Head to the reports menu and choose report center.
Report center - Image
  • Look for and open any report.
  • Choose the desired date range from the dates drop-down menu.
  • Pick excels on the toolbar. Select print or email to save the report as a PDF.
  • Choose create new worksheet to create a new excel workbook.
Export your reports and lists - Image
  • To update an existing workbook with the data in the open report and select update existing worksheet.
Update existing report - Image
  • Choose browse and locate the workbook on the system.
Export your reports and lists - Image 1
  • To format the data, select advanced.
  • Check and un-check the space between columns, hit OK button.
  • Hit on the OK tab when you are ready to export.

Read Also: How to Fix QuickBooks Error 20 while Printer Activation?

Step 2: Import Your Desktop File to QuickBooks Online

Now that you are all set to migrate your data to QuickBooks online, below are the steps to follow:

QuickBooks desktop pro or premier

  • Log in as admin to the company file that you want to import.
  • Head to the company menu and choose export company file to QuickBooks online.
Export company file to QuickBooks online - Image
  • Pick the tab labelled ‘get started‘.
Get Started Option - Image
  • Hit on the select destination, and sign in to QuickBooks online account.
Sign in to QuickBooks online account - Image
  • You will get success message i.e. Your data is now available on QuickBooks online.
Your data is now available in QuickBooks online - Image

Just in case you track your inventory in QuickBooks desktop, follow the below steps:

  • Go for the Yes option to bring them over and specify the starting date.
  • Pick No option, if you want to set up the new items later in QuickBooks online.
  • After conversion is complete, you will get an email, where you have to click on complete your setup tab.
  • Sign to the QuickBooks online account.
  • Pick the company file you want to open.

This will open the QuickBooks online dashboard.

QuickBooks desktop enterprise

  • Log in as admin in the company file you want to import.
  • Tap the Ctrl + 1 keys to access the product information window.
Product Information - Image
  • Then, hit the Ctrl + B + Q keys and hit OK tab.
  • Opt for start your export on the export window.
  • Sign in as admin to QuickBooks online company.

Just in case you track inventory in QuickBooks, then perform the below steps:

  • Pick the Yes tab to bring them over and specify the as of date.
  • Choose No if you want to set up new items later in QuickBooks online.
  • Go for the choose online company drop-down and pick the QuickBooks online company to replace.
  • Pick the continue tab and hit enter on agree tab and choose replace.
  • End the process by selecting yes, go ahead and replace the data and click on replace.

Step 3: Move your Lists

In above steps you have moved your lists from QuickBooks, so as to import them in QuickBooks online. You will have to perform the necessary steps for chart of accounts, products and services, customer and supplier individually.

Steps to set up inventory

  • You can setup inventory by heading to the settings menu.
  • And opt for account and settings.
  • Pick the sales option.
  • Further, go for edit tab in the product and services section.
  • Turn on the show product/service column on sales forms.
  • Turn on both track quantity and price/rate and track inventory quantity on hand.
  • Pick the save tab and click on done.

Step 4: Connect to QuickBooks Online and Import Your Data

Connect to QuickBooks Online and import your data - Image
  1. Start off with logging in QuickBooks online by entering the necessary details. The user ID is usually the email address for signing up. So, you can use your email and agree to the terms of service before selecting the sign in option.
  2. Just in case, you are having inventory in your file and are trying to import from QuickBooks desktop 2016 or later, then you might see the screen else, you can skip to the next step.
Export your QuickBooks online - Image

Want to import inventory? If yes, then you will have the plus or advanced edition of QuickBooks online. Note that the simple start and essentials don’t have the inventory tracking feature. Whereas, if you have an extensive inventory, then in such a scenario, you have extensive inventory, or you can track the product items quantity on hand in plus or advanced.

3. Now you are required to pick the QuickBooks online company that you wish to import your data into, or create a new one.

The most important point to note here is that, if you have already created a QuickBooks online company, then you need to avoid creating a new company. You just have to do is select one you created from the drop-down.

4. Go for the ok, got it option

Export your QuickBooks online - Image 1

You would be getting an email confirmation, after the import process ends. Whereas, this could also take up to 24 hours.

Read Also: How to Reinstall QuickBooks for Windows Using Clean Install?

Step 5: Do it Before Using QuickBooks Online

Once you are done with the above steps, there are a few tasks that you would have to perform before starting with the QuickBooks online software. Before you make your mind for any changes to the data or enter the new transactions, it is recommended to complete the following steps. Users are suggested to go through the below checklist after migrating, so as to ensure that all of the data transferred as expected, and also for importing information that wasn’t included in the migration.

1. Start off with checking the data by comparing the reports: You are supposed to compare the below reports in QuickBooks online and in QuickBooks desktop, so as to ensure that the data was transferred properly.

2. Checking the company settings: Even though you are able to move the accounting data into QuickBooks online, the information like the company name, address, and email related information isn’t carried along. It is recommended to enter the information in the QuickBooks online company manually.

Checking the company settings - Image

3. Configuring the sales tax settings is the next step: It is very much essential for you to set up QuickBooks online with the appropriate CRA business number and filing frequency before starting with its use.

4. Connecting bank and credit card accounts: Most important point to be noted here is that the bank and credit card information isn’t transferred when migrating from QuickBooks desktop to QuickBooks online.

Connect bank and credit card accounts - Image

5. Cleaning up bank reconciliations: It should be noted that it is assumed that no bank transactions have been reconciled, as you haven’t yet performed a bank reconciliation in QuickBooks online.

Cleaning up bank reconciliations - Image

You are supposed to convey QuickBooks to mark all transactions up to the conversion date as reconciled, so it only considers the future transactions for reconciliation.

Cleaning up bank reconciliations - Image 2

6. Linking payments and credits for opening invoices: You might come across the names having zero balances in the A/R and A/P aging reports, this is due to the transactions downloaded into QuickBooks online didn’t link invoices with the respective payments. You can link credits and payments for opening invoices with much ease, by simply turning on the automatically apply credits preference.

Linking payments and credits for opening invoices - Image

7. Reviewing the account’s detail types: Once the conversion takes place, the software will keep the sub account hierarchy. Whereas, it will also make use of an additional level of account typing which can be named as detail type. This basically permits to be more specific with the account organization. The process of conversion will assign detail types of accounts where the detail is obvious. For the accounts, where you are unsure of the detail type, the conversion process will assign them a generic detail type, which can be like Other Miscellaneous income. You can correct this later on.

Review your accounts’ detail types - Image

8. Carrying out the payroll setup: However the transactions and payroll accounts are converted to balance the books, but the details behind the transactions which includes the payroll item breakdown or employee year-to-date numbers, aren’t a part of it. Moreover, the liability refunds, adjustment transactions nd opening balance transactions that hamper the accounts, are converted to journal entries

9. Linking the payments account: In this particular step, you would have to note that you won’t be able to transfer the existing payments to QuickBooks online, rather you would have to create a new one. 

10. Adding users: It is very much essential to keep in mind that the users you wish to add in QuickBooks online, should have proper access. Moreover, you can also view the current users by opting for the settings gear icon and the manager users tab respectively.

Add additional users - Image

11. Inviting an accountant: You can call upon up to two of the accounts, so as to work along with you in the QuickBooks online company.

Invite an accountant - Image

Also see: How to Fix Error 1935 when installing QuickBooks Desktop?

Conclusion

After reading this blog you should be able to move your data file from QuickBooks desktop to QuickBooks online. As always, if you have any concerns, please connect our QB support team today! They work round the clock to provide the best possible QuickBooks desktop support services. So, do not hesitate in calling us anytime and seeking for assistance! We will be more happy to help you.

 

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How to Download & Use QuickBooks Connection Diagnostic Tool?

How to Download & Use QuickBooks Connection Diagnostic Tool?

Here is how you can use QuickBooks Install Connection Diagnostic Tool

You may face certain unexpected and annoying errors while installing QuickBooks on your desktop. However, the makers of QuickBooks have fortunately developed a tool called QuickBooks install diagnostic tool that can help you diagnose and fix a majority of the installation errors. In this article, we are going to discuss in detail how this handy tool works. QuickBooks desktop also uses many core components of Microsoft and if any component goes missing or stops functioning appropriately, the Windows operating system may cause errors and glitches.

A few of the issues triggered by missing or faulty Windows components are .NET Framework, C++, and MSXML which are fixable with QuickBooks Connection Diagnostic tool. if you need a free consultation for this tool, then you can connect with our dedicated support team round the clock.

quickbooks connection diagnostic tool 8.0

You may read: Versions of QuickBooks Desktop are Supported on Windows 10

How does the QuickBooks Install Connection Diagnostic tool work?

QuickBooks Connection diagnostic tool is an innovative tool that can diagnose errors while installing QuickBooks Desktop. The tool also ensures that the QuickBooks installation process starts on time. The tool fixes multiple errors and issues, including the .NET Framework, MSXML & C++ errors, it fixes several other errors and issues. A few other errors that the tool fixes are as follows:

QuickBooks Error Code 1402Error Code 1904QuickBooks error 6175QuickBooks Error H202
Access denied to QuickBooks databaseWrongly configured Windows firewallMultiple entries in the Employee lists are missingAny kind of virus attack to the QuickBooks company files
Empty customer listsQuickBooks Install ErrorsQuickBooks Error H505QuickBooks error 6150 1006
QuickBooks Error Code 1603QuickBooks error 6129QuickBooks error 6177QuickBooks error 6000 832
Error Code -6150QuickBooks error 6144 82QuickBooks Error Code 1935QuickBooks Error -6000, -82
Error -6000, -301QuickBooks error 15215QuickBooks Error 6190

An image of the connection diagnostic tool is given below:

QuickBooks Connection Diagnostic tool - Screenshot

Finding and fixing issues is extremely simple with QuickBooks connection diagnostic Tool. You just have to start the diagnostic tool before you continue to fix the errors manually. The tool also significantly cuts off the time taken to fix issues.

Perks of Using QuickBooks Connection Diagnostic Tool

QuickBooks connection diagnostic tool rolls in with some great features and benefits. The advantages include the following:

  • This particular tool helps in diagnosing different QuickBooks errors that are seen at the time of installation of QuickBooks.
  • Also, it assists in fixing countless errors faced by users.
  • It also saves a lot of time and efforts
  • It assists in resolving unexpected errors and multi-user errors in QuickBooks.
  • QuickBooks connection diagnostic tool also fixes issues where the employees make certain entries that don’t get updated on QuickBooks.

When to Run the QuickBooks Connection Diagnostic Tool?

One can run the tool in the following situations:

  • When running into issues related to the QuickBooks database server manager.
  • When issues related to the windows firewall appear.
  • You can also use the tool if there is any damage to the company files.
  • If there are multi-user errors.
  • Using such a tool would work when any sort of virus is affecting the QuickBooks functions.
  • Or where the employees make certain entries that do not get updated.

Also see: How to Resolve QuickBooks Update Error 15101?

Steps to download and Install QuickBooks Connection Diagnostic Tool

How you can use QuickBooks Install Connection Diagnostic Tool - Infographic
  1. You can download QuickBooks connection diagnostic tool from Intuit’s official site.
  2. Once the setup file appears, save that on your desktop.
  3. Let the download complete and the ‘QBInstall_tool_v2.exe’ file will appear on your screen.
  4. Close all open and running apps.
  5. Double-click on ‘QBInstall_tool_v2.exe file’ and click run when prompted.
  6. Restart your computer and you are good to go.

Steps to Use QuickBooks Connection Diagnostic Tool

  1. First of all, ‘double-click the ‘QuickBooks desktop icon‘.
  2. And then, ensure not to open the corrupted company file yet.
  3. After that, hit on the ‘utilities’ option and then navigate to the option for repair file and network problems.
  4. You will then receive a pop-up on the screen that would ask permission to collect the private information regarding QuickBooks and data. Click ‘Yes’ and ‘continue’ options respectively.
  5. Now, move to the folder where you save your company files, look for the faulty company file and access it.
  6. The next step is to select the option to show ‘advanced settings’ and you should progress to a drop-down list of items.
  7. A list of fixes would be found to choose from. It is supposed to select the one that suits the situation.
  8. The next step is to enter the ‘QuickBooks login ID and password‘.
  9. Following the steps correctly will launch the QuickBooks connection diagnostic tool.
  10. Wait for the tool to fix the error.

Steps to Test Workstation’s Connectivity

  • Herein, you need to tap on the company file field to search the company file.
  • Heading forward, ensure you are using a Linux system when the network setup is available in alternate mode.
  • Opt for the change hosting server checkbox.
  • Each status might appear as not application in blue, before instigating the connectivity test.
  • After you run the test, status should appear in green that denoting that no threats are found or red denoting threats found.
  • Now press the test connectivity option.
  • Heading forward, if the file open status appeared in red, then the test has failed and you would now see the advanced section showing the section that was checked.
  • You now have to hit on what do these mean?
  • Once the relevant status is fixed, then you need to run again the tool to find out if there are any issues further.
  • You would now get a message denoting the success of the process.
  • Repeat the same steps on all the systems that have QuickBooks.
  • Wait for the tool to complete its task.

See also: How to fix QuickBooks error code 15xxx?

Steps to Fix Installation Errors using QuickBooks Install Connection Tool

QuickBooks Desktop connection diagnostic tool enables you to examine and evaluate the following points:

Diagnose Connection Tab:

Diagnose-Connection-Tab-Screenshot

You can use this tab to check the status of your system. Moreover, this tab also assists you in setting up the ‘QuickBooks company data file.

Checking the Firewall Status:

Firewall-Status-Screenshot

This diagnostic tool provides significant information on the Firewall status. You can take suitable action depending on the obtained details.

Testing Your System Internet Connectivity:

Test-Connectivity-Screenshot

QuickBooks Connection Diagnostic tool can assist you in analyzing your system connectivity. Thus, the tool’s installation requires a smooth internet network setup.

Perform a Re-install in a Selective Start-up Mode:

Many a time, third-party apps like ‘antivirus and anti-spyware’ programs create issues with QuickBooks desktop installation. They may misunderstand QuickBooks as a malicious program or software. In order to avoid and fix such instances, it is imperative to perform the installation process in a selective mode. The selective mode starts the windows with a few items already running in your system. Here are the steps that you can follow:

  • Access your computer in the ‘Selective start-up‘ mode.
  • Hit the ‘Windows and R keys together to show the ‘RUN’ command window.
  • Type in ‘msconfig‘ in the box on the bottom left and tap on ‘OK‘ button.
  • In the General Tab, choose ‘Hide all Microsoft Services.’
  • Choose the ‘disable all’ option.
  • Un-check the‘ Hide Microsoft services’ checkbox.
Installation of the QuickBooks in selective start up
  • Check the ‘list of services.
  • Choose the ‘Windows Installer checkbox’ and hit the ‘OK tab.
  • Open system configuration and choose ‘Restart’ to restore the computer to its ‘Normal Configuration.
  • Now, tap on the ‘Windows + R’ keys together to reveal the ‘RUN’ command.
  • Type ‘msconfig’ in the box and push the ‘OK‘ button
  • Head for the ‘General tab,’ and opt for ‘Normal Start-up‘.
Select normal startup - Image
  • Hit the ‘OK‘ button.
  • Finally, opt for ‘Restart’ on the system configuration screen.

Read also: How to solve QuickBooks error 6189?

Final Words…!

We hope that you find this write-up helpful in making the most of the QuickBooks Connection Diagnostic Tool. This tool can assist you with many of the common QuickBooks issues. If you need any assistance in regards to this tool or you are not able to fix any accounting-related issue, you can contact us at our QuickBooks support number for quick and precise solutions.

 

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How to Resolve QuickBooks Error 1618?

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How to Undo or Delete a Reconciliation in QuickBooks?

How to Undo or Delete a Reconciliation in QuickBooks?

Unleash the Finest Ways to Undo or Delete Reconciliation in QuickBooks

A remarkable blend of functionality with highly advanced features is what makes QuickBooks one of the highly preferred accounting software all across the globe. QuickBooks basically makes the entire accounting process easy and manageable, one of which is to undo or delete reconciliation.

Reconciled a transaction that you didn’t want to? Entered a wrong date or entered an incorrect statement date? Calm down, as it is possible to undo or delete a reconciliation in QuickBooks. You just need to sit back and relax, as this exposition has got everything you need to know about getting rid of an unwanted reconciliation in QuickBooks. Let’s find out!

What is The Need to Undo Bank Reconciliation?

Before heading towards the ways to undo reconciliation in QuickBooks, it would be better to explore the reasons behind deleting the reconciliation. Well, it is sometimes obligatory to undo reconciliation, especially when the QuickBooks balance sheet doesn’t match the bank statement following a monthly reconciliation. Well, you might have to undo or delete a reconciliation in the following situations:

  • In the event that the payment you recorded for an incorrect date.
  • Any uncleared transactions present at the time of reconciliation and is not taken into consideration.
  • Just in case the bank statement date was incorrect or not an actual date.
  • Any forced reconciliation by you in the bank statements.

Before you start with the reconciliation process, keep in mind if small changes can unbalance your accounts. You can minimize the impact by only reconciling transactions one at a time. If you want to completely start over, reach out to your accountant.

You might read: How to Fix QuickBooks Error Code 6147, 0?

Assorted Benefits of Account Reconciliation in QuickBooks

Reconciliation is an important aspect to ensure that the accounts are accurate. There are numerous benefits catered by reconciliation, which includes the following:

  • Reconciliation permits you to look for the error in accounting and perform bookkeeping activities flawlessly, which is one of the best advantages of reconciliation. Just in case you reconcile accounts on a monthly basis, then you will be able to keep the bookkeeping identical to what is recorded at the bank.
  • Moreover, it prepares you for any further activity. To understand it better, let us take an example that in case you pay a check to any vendor, and he/she continues to delay the payment, again and again, then in such scenario, it is probable that you might forget to deduct it from the account. Using reconciliation, you will be able to keep a track of all the transactions.
  • You can also keep the business deposits correct with the help of reconciliations. Deposit errors can be pretty much common, and can lay bad effect on the business. But with reconciliation, you will be able to spot any such errors, and would be able to correct them before they even arise and create any nuisance for you.

Steps to Undo a Reconciliation in QuickBooks Desktop

Among all the version of the QuickBooks accounting software, the process of undo reconciliation in QuickBooks desktop is considered to be the easiest one. Later we will be discussing the steps to undo a reconciliation in QuickBooks online and online accountant version. Just in case you make use of QuickBooks desktop version, such as QuickBooks pro or premier or enterprise solutions then perform the below steps:

  • The first step is to launch the QuickBooks and directly head back to the banking option.
  • Look for the transaction that you want to reconcile.
  • Further, hit on the reconcile now tab.
  • At last, choose the option to undo last reconciliation.
Undo last reconciliation option in QB desktop - Screenshot Image

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Procedure to Undo or Delete Reconciliation in QuickBooks Online

Well, it should be noted that the process of deleting reconciliation may vary in QuickBooks desktop version and QuickBooks online. QuickBooks online reconciles transactions individually, and therefore one must un-reconcile them one at a time. Also, before a user can undo an entire QuickBooks online reconciliation, it is supposed to edit every transaction manually. Once you are done with the editing part, you can proceed by following certain steps. You can undo or delete the reconciliation in QuickBooks using the steps below:

Step 1: Reviewing the account

  • You need to ensure that you are making the right changes.
  • Moreover, you should review the opening, beginning, and ending balances for the account holding the transaction.

Step 2: You can unreconciled the transactions with the steps below

  • Head to the accounting menu and Pick charts of account.
  • You need to find out the account holding the transaction. Choose account history.
  • Pick the transaction you want to unreconciled to expand the view.
  • Review the check column and if your transaction is reconciled, then you will see an R key.
  • Tick mark the checkbox. This will change the letter in the box. Continue selecting it till the box is blank. This will remove the transaction from your reconciliation.
  • Tap on the Save option.
  • Close the account register.

Steps to Undo the Reconciliation Manually

In order to undo reconciliation manually, you should go ahead with the steps below:

  • Hit on the gear icon and choose the chart of accounts.
chart of accounts option in QuickBooks online - Screenshot
  • Look for account row that you want to see.
  • Opt for the account history/view register.
Manually Undo the reconciliation process - Screenshot Image
  • Identify the particular account you want to edit and move to the reconcile status show by the checkmark.
Manually Undo the reconciliation process - Screenshot Image 1
  • Pick the top mark to change it. You are suggested to remember the acronyms: C(cleared), R(Reconcile), and blank (neither cleared nor reconciled).

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Steps to Un-Reconcile in QuickBooks Online Version

You should note that the QuickBooks online reconciles the transactions separately, thus you are suggested to reconcile it once at a time.

Un-reconcile in QuickBooks online version - Screenshot Image
  • At first choose registers from the banking menu.
  • Opt for the account from the register name drop down menu.
  • Pick the transaction that you want to undo, and then delete the R at the top of the transaction to change its status to unreconciled.
Un-reconcile in QuickBooks online version - Screenshot Image 1
  • Just in case you plan to reconcile each of the transactions for a period, then it might help you in printing a list of reconciled transactions using the reconcile alternative from the banking menu.

Undo or Delete a Bank Reconciliation in QuickBooks Online Accountant Version

You can perform some easy steps to undo or delete reconciliation in QuickBooks online accountant version.

  • You can start by tapping on the gear icon that is in the top right corner of the screen.
  • Hit the reconcile option under tools.
  • Choose bank account you use.
  • You will see an UNDO button just near to the auto adjustment column.
Undo bank reconciliation in QuickBooks online accountant - Screenshot Image
  • Hit on the undo tab
  • Tap on the OK tab, when you get the message on the screen.
QuickBooks-reconcile-process-Screenshot
  • After all this, you will see the success screen opening on your screen, where you will have to tap on OK again and you are good to go.
Reconcile-success-Screenshot

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Summing up!

This blog entailed the easy ways to undo or delete a reconciliation in QuickBooks. In case you face any difficulty, or even after following the steps you are unable to undo or delete a reconciliation in QuickBooks Online, then it would be recommended to get in touch with the QuickBooks support team and get the issue resolved. 

Frequently asked questions about QuickBooks Reconciliation

Query: How to undo reconciliation in QuickBooks online 2018?

Answer: You need to follow the below given steps to undo the reconciliation in QuickBooks online 2018:

  • Initially, launch QuickBooks and head to the ‘Banking‘ option.
  • After that, opt for the ‘Banking‘ and ‘Account’ options from the top side.
  • Now, head to ‘Register/Account History‘, over the ‘Action‘ column.
  • Search for the ‘Transactions‘ that require to be unreconciled
  • Highlight the transaction by hitting a single tab on it.
  • After that, push the ‘R‘ key on the top line of the transaction, that is between the Quantity and also Down Payment Or Fee and also Payment amount.
  • In the reconcile status column side, hit the top line consistently to change the following status:
    • C – Cleared
    • R – Reconcile and
    • Blank – Not cleared or reconciled tap on ‘Save‘ to set the settings.
  • Now, you’ll see a pop-up that will display this image. How do you reverse a reconciliation in QuickBooks?
  • Finally, hit on ‘Yes‘.

Query: What is the need of QuickBooks reconciliation?

Answer: QuickBooks reconcile ensures that the starting balance as well as deal noted in your QuickBooks matches your monthly financial institution balance or not.

Query: How usually should user reconcile their accounts?

Answer: The QuickBooks Users needs to integrate their accounts in on a monthly basis, or at the end of your bank reporting period.

Query: How to recuperate/recover deleted transactions?

Answer: There is not a particular method to recover deleted transactions. Proceed as follows:

  • You need to click on ‘Reports‘ and then choose ‘Accounts’ as well as ‘Taxes‘.
  • After that click on ‘Delete transactions‘.
  • Now enter the date to delete reconciliation and re-enter the transaction.
  • Your sales as well as purchase order transactions cannot be recovered.

Query: Does Users Manually deleting reconciliation?

Answer: Reconciliation can be done manually if you need to modify fewer transactions but if you have a lot of transactions comply with the methods in the short article.

Query: Why don’t I have a Resolve undo option on my QuickBooks?

Answer: The undo option is available if you’re utilizing the QuickBooks Online Accountant version. If you’re using the normal one, you’ll need to manually reconcile each transaction.

  • Firstly, hit on ‘Accounting‘, after that head for the ‘Chart of Accounts.’
  • After that, hit a click on the ‘Bank account‘.
  • Now, tap on ‘View register‘.
  • Search for the ‘Transaction‘ option.
  • In the reconcile status column side, you need to select the top line consistently to change the following status:
    • C – Cleared
    • R – Reconcile and
    • Blank – Not cleared or reconciled

Query: What does the reconciliation of accounts indicate?

Answer: Essentially in accounts reconciliation means to compare your bank accounts with your QuickBooks accounts to know whether the money leaving is equal to the cash invested.

 

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